ImproWise For Sites
Manage All Your Clinical Trial Operations from a Centralized Platform.
Accelerate Your Clinical Trial Success with ImproWise
Top reasons why ImproWise
CTMS/CDMS works best for Sites.
Centralized Data Access
ImproWise provides a single, unified platform in which clinical sites can access trial-related data. Centralizing data allows organizations to improve efficiency and data quality.
Real-time Updates
Real-time syncing with the cloud ensures that sites have the most up-to-date information about trial progression, supports timely decisions, and proactively resolves site issues.
Easy Navigation
The platform is designed with user experience in mind, making it easy for clinical staff to navigate and manage complicated trial processes without extensive training.
Customized Dashboards
Users can edit dashboards to show their prioritization of various data, improving efficiency and attention.
HIPAA and GCP Compliance
ImproWise handles all data according to necessary regulatory guidelines, taking compliance burden from clinical sites, while providing audit trails to account for regulatory transparency with public health officials during trials.
Advanced-Data Security
ImproWise is built on data security protocols, as it presently utilizes encrypted data storage, and will enforce secure access controls to improve trial balance
Seamless Data Integration
The system supports integration with numerous EDC systems and data sources, reducing data flow and manual error.
Integrated Tools
Built-in messaging and notifications within ImproWise allow for improved communication between multiple site staff, sponsors, and CROs.
Collaborative Teams
ImproWise provides multi-user access with role-based permissions to allow collaboration while adhering to data security.
Real-Time Monitoring
Sites can monitor patient enrollment, visit schedules, and data collection in real-time, making quick adjustments when necessary.
Flexible for All Trial Phases
Whether it’s a small Phase I trial or a large-scale Phase III study, ImproWise scales to meet the needs of the site without compromising performance.
Multi-Site Coordination
For multi-site trials, ImproWise simplifies coordination by providing consistent data management and reporting across all locations.
Reduced Administrative Overhead
By automating routine tasks and improving data management, ImproWise lowers administrative costs and frees up resources for more critical activities.
Transparent Pricing
The platform offers clear and predictable pricing, helping sites manage their budgets more effectively.
24/7 Customer Support
Clinical sites have access to 24/7 technical support, ensuring any issues are resolved quickly without disrupting trial operations.
Training and Onboarding
ImproWise provides extensive training resources and support during the onboarding process to ensure staff can use the platform effectively starting from day one.
Advanced Analytics
ImproWise provides powerful analytics that helps sites derive actionable insights from trial data that can improve study outcomes and inform trial design.
Customizable Reports
Users can create customizable reports that are tailored to the trial's specific needs to make data-driven decision-making simple.
ImproWise Features For Sites
Subject Visit Calendaring
Subject Visit Calendaring
Easily schedule clinic visits and follow-up phone calls, and conveniently view them within the calendar interface.
Assigned Staff Management
Specify responsible staff members for each visit, ensuring clear accountability and efficient coordination.
Protocol Visit Completion Tracking
Track the completion of protocol visit activities, ensuring adherence to study protocols and timelines.
Data Completion Assessment
Assess associated data completion efforts for each visit, enabling comprehensive monitoring of study progress.
Visit Comments
Provide relevant comments for each visit, facilitating communication and documentation of important details.
View Visit History
Access previous and future subject visits, providing context and continuity in subject management.
Protocol Visit Planning
Track planned protocol visits and unscheduled safety visits, enabling proactive planning and management.
Improwise’s subject visit scheduling functionality streamlines visit management processes enhances coordination among study staff, and ensures compliance with study protocols.
Screening & Enrollment
Study-Centric Management
Easily organize and manage screening and enrollment activities by study, ensuring clear study-specific tracking and oversight.
Subject Record Management
For each subject record, efficiently manage informed consent signatures, screening, enrollment, expected termination (ET), and/or completion dates, ensuring accurate and up-to-date subject information.
Protocol Compliance Monitoring
Assess subject visit scheduling against protocol visit windows, ensuring adherence to study protocols and timelines.
Participation Progress Tracking
View study participation progress based on calendared visit information, providing insights into subject engagement and study progress.
Cohort Management
Track subjects by study cohort and across different visit schedules, enabling efficient cohort management and analysis.
Protocol Amendment Management
Manage visit schedule changes associated with protocol amendments, ensuring smooth adaptation to protocol modifications.
Screen Failure Tracking
Track and trend screen failure reasons, facilitating identification of trends and optimization of screening processes.
Study Status Monitoring
Monitor study status for each subject and unscheduled visits, ensuring proactive management of study progress and compliance.
Recruitment Visualization
View recruitment graphs and enrollment performance dashboards, enabling visual tracking and analysis of recruitment efforts and enrollment progress.
Site Payments
Payment Monitoring
Monitor payments due for subject visit activities and fixed fee items, ensuring accurate and timely payment processing.
Invoice Generation
Generate detailed invoices for Sponsors and/or Contract Research Organizations (CROs) with fixed fee items and subject information by subject, visit, and item, facilitating transparent invoicing and financial reporting.
Payment Management
Manage payments made to study staff, external vendors, and subject stipends, ensuring efficient payment processing and compliance with payment schedules.
Invoice Tracking
Track invoices sent against payments received, providing visibility into payment status and facilitating reconciliation.
Historical Invoice Reference
Post and reference historical invoices for study reconciliation, enabling comprehensive financial record-keeping and auditing.
Document Management & Organization
Built-in TMF Document Repository
Access a built-in Trial Master File (TMF) document repository within the CTMS for seamless document sharing and tracking, ensuring centralized and accessible document management.
Pre-defined Folder Structures
Choose from pre-defined folder structures available out-of-the-box and easily associate them with studies, streamlining document organization and study setup processes.
Expiration Alerts
Receive alerts via email and within the workspace view for expired and nearly expired documents, enabling proactive management and compliance with document expiration deadlines.
Organized Document Views
Organized folders and tracking views for documents applicable across studies (e.g., physician CVs, and lab certifications) and company-level documents (e.g., training policies, and intake forms), ensuring efficient document organization and access.
Flexible Document Upload
Upload documents individually or via multi-file upload, providing flexibility and convenience in document uploading processes. Users can also view individual files or perform zip file downloads of multiple documents for streamlined access.
Additional Document Details Tracking
Track additional document details as needed, including document status, version, version date, expiration date, expiration status, and other related fields, ensuring comprehensive document management and tracking.
Study Start-up, Milestones & Action Items
Startup Tracking
Manage activities from initial Sponsor/CRO contact to the first patient enrolled using Startup Tracking, ensuring efficient study initiation and progress monitoring.
Action Item Assignment
Assign action items and manage team resources effectively, facilitating collaboration and ensuring timely completion of study tasks.
Flexible Tracking Views
Customize tracking views and establish team workflows to accommodate study-specific, Sponsor-specific, or CRO-specific needs, providing flexibility and adaptability to diverse study requirements.
Milestone Association
Associate study milestones and custom trackers with other studies to promote consistent workflow rules across multiple studies, enhancing process standardization and efficiency.
Study Milestones Management
Utilize Study Milestones to track start/end dates, and dependencies, and visualize progress, facilitating milestone management and progress tracking throughout the study lifecycle.
Alert Notifications
Receive alerts via email and within the workspace view for milestones and action items that are almost due or overdue, enabling proactive prioritization of study efforts and ensuring timely completion of tasks.
CTMS Reports and Exports
Access to Standard Reports
Access a comprehensive suite of standard CTMS reports covering diverse areas such as rosters, study planning, calendar tracking, documents, study subjects, and site contracts and payments, facilitating in-depth analysis and decision-making.
Startup Tracking and Milestones
Review startup tracking and milestones across studies to assess efforts and allocate resources efficiently, ensuring timely study initiation and progression.
Calendar Visit Schedules
View calendar visit schedules across teams and studies, enabling effective coordination and planning of site visits and subject appointments.
Recruitment and Enrollment Insights
Monitor recruitment and enrollment efforts across studies to pinpoint screen failure reasons or subject retention challenges, facilitating targeted interventions to enhance study recruitment.
Financial Management
Manage study finances by sponsor, study, and overall, while tracking the status of invoice and payment efforts, ensuring transparency and accountability in financial transactions.
